This policy sets out and explains how we collect, use and disclose information about you. Flawless Photography Studios Ltd are committed to ensuring that your privacy is protected. This policy is also provided to comply with your right to be informed under the General Data Protection Regulation. We have also considered your rights under the privacy and Electronic Communications Regulations. This policy is effective from May 2018.
We may collect the following information:
1. Your personal contact details, including your name, address, telephone number, email address.
2. Demographic information such as postcode, preferences and interests.
3. Other information relevant to customer surveys or details of your orders.
We are the controller and also the processor of this information. This data has been gathered with your consent from your previous giving of this information, your previous purchase or interest in our products or services.
WE MAY COLLECT THE FOLLOWING INFORMATION:
- Name and address
- Contact information including telephone number and email address
- Demographic information such as postcode, preferences and interests
- Other information relevant to customer surveys and/or offers and your orders
WHAT WE DO WITH THE INFORMATION WE COLLECT
We require this information to understand your needs and provide you with a better service and in particular for the follow reasons:
INTERNAL RECORD KEEPING
We may use this information to improve our products and services.
We may periodically send promotional emails or promotional literature about new products, special offers or other information which we think you may be find interesting using the email/postal address you have provided.
From time to time we may also use this information to contact you for market research purposes or to inform you of offers to which you have previously shown legitimate interest and requested further information. We may contact you by email, phone or mail. We may use the information to customize the website according to your interests.
We will not use your data or sell this to any third parties.
This is done on the basis of your continued consent. Should you withdraw your consent, your data will then be retained and added to our ‘Unsubscribed User’ lists so that we are aware to no longer provide you with details and information relating to our products and services.
Your data will be kept until such time that you request you no longer wish for us to provide you with details and information relating to our products and services and for a further period thereafter of 3 years. This period has been set for the protection of our organisation in the event of any complaint or claim for breach of contract or professional negligence claim. If such a claim has been filed, the data will be retained for a period of 3 years following resolution of that claim and for 3 years following the resolution of any further claims. This period has been determined for the protection of the organisation in the event any professional negligence or breach of contract claims in the event we use representation to defend any claims.
You have the right to be informed of fair processing information with a view to transparency of data. This statement is intended to fulfil that right.
You have the right to access the information we hold. You should make such a request in writing / email us at: email@example.com. We shall provide the data within 1 month. In exceptional cases we may extend this to 3 months. You will be notified within 1 month when we believe this to be an exceptional case requiring a longer period of compliance.
You have the right to request the information we hold is rectified if it is inaccurate or incomplete. You should contact us at: firstname.lastname@example.org and provide us with the details of any inaccurate or incomplete data. We will then ensure that this is amended within one month. We may, in complex cases, extend this period to two months.
You have the right to erasure in the form of deletion or removal of personal data where there is no compelling reason for its continued processing. If you email email@example.com with your request and we will confirm the deletion / removal of your personal information or in the same period inform you for our reasons if we dispute its removal.
You have the right to withdraw your consent at any time.
You have the right to lodge a complaint with a supervisory authority such as the Information Commissioner’s Office (ICO) or any other of our regulators or accreditors that may regulate or provide accreditations to us from time to time. We advise that you exhaust our internal complaints procedure prior to referring the matter to any supervisory, regulatory or accrediting body. A copy of our complaints process is available by email: firstname.lastname@example.org
We are committed to ensuring your information is secure. In order to ensure your data is stored securely we have in place suitable physical, electronic and managerial procedures to safeguard and secure all data and information we hold. We have a extensive firewall to protect against any unauthorised access or disclosure. We do not hold or store any credit card information.
A cookie is a small file which asks permission to be placed on your computer’s hard drive.
Once you agree the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us to analyze data and web page traffic and improve our website in order to satisfy customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you other than the data you choose to share with us.
You can choose to accept or decline cookies.
LINKS TO THIRD PARTY WEBSITES
CONTROLLING YOUR PERSONAL INFORMATION
You may/can choose to restrict the collection or use of your personal information in the following ways:
Do not click on the box to opt in to receive marketing material / newsletters about our products when contacting us via our website.
You can opt out receiving any marketing information from us at any time by emailing : email@example.com with OPT OUT OF MARKETING INFO in the subject title.
We will not sell, distribute or lease your personal information to any third parties unless we have your permission or are required by law to do so.
Your may request details of personal information we hold about you under the GDPR Regulations by email : firstname.lastname@example.org or in writing to : Flawless Photography Studios Ltd, Lower Ground Floor, Sevendale House, Manchester M1 1JB.
We may occasionally update this policy. If you use our services after an update, you consent to the updated policy.
The Terms and Conditions set out in this policy will be governed by and construed with the laws of England and Wales and the English courts will decide any dispute.
If any of these Terms and Conditions is found by any court of competent authority to be unlawful, invalid or unenforceable, in part or in whole, this will not affect the validity of the
remaining Terms and Conditions which will continue to be valid and enforceable to the fullest extent permitted by law.
No waiver or delay in enforcing our rights under these Terms and Conditions will prevent us from taking action later.
We will not be liable for any breach of these Terms and Conditions beyond our reasonable control.
A person who is not party to these Terms and Conditions will have no right under the contract (Rights of third parties) Act 1999 to enforce any of these terms and Conditions but this will not affect any right or remedy of a third party which exists or is available apart from that act.